F2F Details

Instructions for Face-to-Face Presentation

1. Provided by the Organizer:

• 2 tables (for display and materials)
• 1 electrical plug point (for laptops/demos if needed)
• 2 chairs (for presenters)

2. Participants Must Bring:

✅ Poster:

• Size: A0 (84.1 cm × 118.9 cm) – Portrait Orientation (Recommended)
  (Alternative sizes must be confirmed with organizers in advance.)
• Contents:
  • Clear title, author(s), and affiliation
  • Structured sections (e.g., Introduction, Problem, Method, etc)
  • High-resolution graphics, charts, and minimal text (bullet points preferred)
  • Font size large enough for readability from 1–2 meters (e.g., 24+ pt for body text)

✅ Poster Stand/Board (Not provided by organizers)

• Freestanding poster board (e.g., tri-fold, foam core, or rigid backing)

✅ Optional Extras:

• Laptop/tablet for supplementary material (ensure battery backup; power access may be limited)
• Handouts (A4 copies of the poster or summaries)
• Business cards for networking

3. Setup Guidelines:

• Arrive 15–20 minutes early to set up.
• Ensure the poster is securely mounted and visible.
• Test any electronic devices beforehand.

4. Presentation Tips:

• Be prepared to explain your poster in 3–5 minutes.
• Engage with attendees, answer questions, and take notes on feedback.

Failure to bring a poster stand may result in inability to display your work.
Contact organizers for any clarifications.

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